Business tool · Client work
A signature generator colleagues can run themselves.
A company needed consistent email signatures without someone building each one by hand. groves.digital built a small HTML tool, the Outlook setup instructions and a recommendation for central distribution.
Try it: edit a field and the signature updates. Switch to System for the generated HTML.
<table cellpadding="0" cellspacing="0" style="font-family:Arial,sans-serif;font-size:13px;color:#1a1a1a"> <tr><td style="font-size:15px;font-weight:bold">Alex Example</td></tr> <tr><td>Operations Manager</td></tr> <tr><td>T +49 000 0000 000</td></tr> <tr><td style="padding-top:8px;border-top:2px solid #1a1a1a">Northfield GmbH (fictional)</td></tr> </table>
Your details
Signature preview
Illustrative reconstruction with fictional data, not the client's original interface.
Context
Colleagues were creating their email signatures manually, and the results differed from person to person.
Decisions
Plain HTML
The generator is a single HTML tool. It can be kept, changed and passed on without a dedicated platform around it.
Two Outlooks, two sets of steps
Classic and new Outlook handle signatures differently, so the instructions cover each one separately.
Distribution is part of the tool
The handover included advice on providing the generator centrally through SharePoint, so there is one current version.
Delivered
- HTML signature generator
- Setup instructions for classic and new Outlook
- Recommendation for central distribution via SharePoint
Result
Colleagues can create a consistent signature themselves instead of assembling different versions by hand.